Volunteer with AFHK

As a charitable organisation, all of our work depends upon the extraordinary skills of our volunteers.

From organisation of events and activities at Steering Committee level to the running of events at ground level, volunteers make our organisation work!

We are always looking for new volunteers willing to share their skills and time with us, and any amount of time you can generously give would be greatly appreciated!

We are currently looking for volunteers in the following areas:

1/ Marketing and Social Media Coordinator

  • Leads ongoing organisational promotion across all platforms and assists with media/public relations.
  • Conducts ongoing website and publications updates, edits and reviews.
  • Writes, sources and posts articles for blog/newsletter/social media platforms, according to the Social Media Policy, Social Media Optimization and Social Media Marketing strategies.
  • Assess and implement marketing tools and campaigns to achieve the AFHK Social Media goals.
  • Desired skill set: Understanding of adoption and related issues, strong computer and writing skills. experience with marketing/publicity. experience with Social Media Optimisation (SMO) and Social Media Marketing (SMM), experience with social media platforms and tools including Facebook, Twitter, Linkedin, follow the AFHK “Aesthetic” in all SM posts.
Further information available on request

2/ Membership Coordinators (2)

    • Reviews new memberships and welcomes new members.

    • Develops initiatives to bring in new members and to draw lapsed members back to AFHK.

    • Shares statistics regarding membership on a regular basis for Steering Committee meetings.

    • Liaise with the Volunteer Coordinator regarding new members who express interest in volunteering.

    • Desired skill set: Strong interpersonal and communication skills, detail-oriented with organizational skills, good memory for names and personal details, ability to learn or use software applications such as Google Docs, Excel, and databases.

    3/ Volunteer Coordinator

    • Recruits and outreaches to potential volunteers, and maintains a register of volunteers and their interests/assignments.
    • Coordinates volunteers for events in conjunction with the event organizers and follows up with thank-you’s to volunteers.

    • Keeps an updated record of needed volunteer positions and liaises with Webmaster and Social Media Coordinator to publicize open positions and activities

    • Responds to inquiries regarding volunteering

    • Designs initiatives to recruit new volunteers

    • Liaise with the Membership Coordinator regarding new members who express interest in volunteering.

    • Desired skill set: Strong interpersonal and communication skills, detail-oriented with organisational skills, good memory for names and personal details, ability to learn or use software applications such as Google Docs, Excel, and databases.

    4/ Corporate Secretary

    • Organizes the agenda
    • Takes minutes and distributes minutes from AFHK meetings
    • follows up and updates action plans and other documents as agreed by steering committee.

    5/ Children and Families Events Coordinator

    • Part of the event committee team for the Annual Picnic in September and Festive Family Party in December
    • Organizes 1-2 smaller events per year (as able and schedule permits) – could include family hikes or outings, family film night, storytelling, crafts, or other such events.
    • Designs events, which can be small or large, in conjunction with the Steering Committee.
    • Oversees bookings and publicity for the event.
    • Working with Volunteer Coordinator (if role is filled) to coordinate event volunteers on the day.
    • Desired skill set: creativity, good organisation and communication skills, enjoys being with children, prior experience organising or running events, teamwork.

    6/ Adult Adoptee Coordinator

    • Outreaches to potential adult adoptee members and encourages membership.
    • Organises occasional events for adult adoptees and facilitates connections between adult adoptees and other relevant parties (e.g. if an adult adoptee wants to be a mentor or volunteer at an event)
    • Works with relevant SC members such as Roots Tracing Coordinator to ensure up-to-date information relevant to adult adoptee concerns.
    • Desired skill set: good communication, interpersonal, and organisational skills, aware and informed regarding the needs and experiences of adult adoptees, active in social media, groups, or other means of connecting with adult adoptees.

    7/ Translator (Cantonese)

    • Translate AFHK publicity materials on an ad-hoc basis from English into Chinese
    • Check previously translated Chinese materials for accuracy
    • Provide translation at limited bilingual events
    • Desired skill set: strong command of written and spoken Cantonese and English, outgoing personality, good communication skills.

    If you are interested in taking on all or part of a particular role, or if you have other skills that you think may benefit AFHK, please get in touch with us at contact@afhk.org.hk
    We look forward to working with you!

    The Steering Committee

    Steering Committee Roles

    Those with Steering Committee roles are asked to attend a once per month Tuesday evening Steering Committee Meeting, as well as an all-day Strategy Meeting on Saturdays around 3 times per year. Consideration is given to those who cannot make this commitment, however in general this expectation applies to Steering Committee roles in order to ensure that our organization runs effectively.

    Treasurer:

    • ·  Oversees the keeping of proper books of account which is on a cloud-based Quick Books system. Day to day input of records is handled by the Assistant Treasurer.
    • ·  Periodically checks AFHK website payments which are all automatically recorded by the online system.
    • ·  Ensures availability of financial information to Steering Committee and regular members, and advises Steering Committee regarding financial direction of the organization including preparing annual budget.
    • ·  Assesses budget for occasional larger events (2-3 per year) and liaises with events team on meeting these requirements.
    • ·  Oversees account audits which are electively done every few years for transparency purposes, and liaises with auditing accountant and Assistant Treasurer. (As a registered charity, AFHK is exempt from submitting annual audited accounts.) 
    • ·  Serves as point of contact for AFHK bank account and liaising with bank when required.
    • ·  Desired skill set: Accounting, finance, business, or quantitative experience or background, working knowledge of spreadsheet and accounting software applications, strong communication skills.

    Newly Adoptive Families Coordinator:

    • ·  Liaises with Waiting Families Coordinator to plan programming and find resources tailored for Newly Adoptive Families.
    • ·  Works with Administrative Assistant to ensure greetings are sent to newly adoptive families.
    • ·  Advocates for and updates Steering Committee on the needs of newly adoptive families.
    • ·  Desired skill set: Organized, strong interpersonal skills and communication skills, interested in locating resources and learning about adoption best practices.
    • ·  Oversees the keeping of proper books of account which is on a cloud-based Quick Books system. Day to day input of records is handled by the Assistant Treasurer.
    • ·  Periodically checks AFHK website payments which are all automatically recorded by the online system.
    • ·  Ensures availability of financial information to Steering Committee and regular members, and advises Steering Committee regarding financial direction of the organization including preparing annual budget.
    • ·  Assesses budget for occasional larger events (2-3 per year) and liaises with events team on meeting these requirements.
    • ·  Oversees account audits which are electively done every few years for transparency purposes, and liaises with auditing accountant and Assistant Treasurer. (As a registered charity, AFHK is exempt from submitting annual audited accounts.) 
    • ·  Serves as point of contact for AFHK bank account and liaising with bank when required.
    Desired skill set: Accounting, finance, business, or quantitative experience or background, working knowledge of spreadsheet and accounting software applications, strong communication skills.
    • ·  Oversees the keeping of proper books of account which is on a cloud-based Quick Books system. Day to day input of records is handled by the Assistant Treasurer.
    • ·  Periodically checks AFHK website payments which are all automatically recorded by the online system.
    • ·  Ensures availability of financial information to Steering Committee and regular members, and advises Steering Committee regarding financial direction of the organization including preparing annual budget.
    • ·  Assesses budget for occasional larger events (2-3 per year) and liaises with events team on meeting these requirements.
    • ·  Oversees account audits which are electively done every few years for transparency purposes, and liaises with auditing accountant and Assistant Treasurer. (As a registered charity, AFHK is exempt from submitting annual audited accounts.) 
    • ·  Serves as point of contact for AFHK bank account and liaising with bank when required.
    Desired skill set: Accounting, finance, business, or quantitative experience or background, working knowledge of spreadsheet and accounting software applications, strong communication skills.
    • ·  Oversees the keeping of proper books of account which is on a cloud-based Quick Books system. Day to day input of records is handled by the Assistant Treasurer.
    • ·  Periodically checks AFHK website payments which are all automatically recorded by the online system.
    • ·  Ensures availability of financial information to Steering Committee and regular members, and advises Steering Committee regarding financial direction of the organization including preparing annual budget.
    • ·  Assesses budget for occasional larger events (2-3 per year) and liaises with events team on meeting these requirements.
    • ·  Oversees account audits which are electively done every few years for transparency purposes, and liaises with auditing accountant and Assistant Treasurer. (As a registered charity, AFHK is exempt from submitting annual audited accounts.) 
    • ·  Serves as point of contact for AFHK bank account and liaising with bank when required.
    Desired skill set: Accounting, finance, business, or quantitative experience or background, working knowledge of spreadsheet and accounting software applications, strong communication skills.
    • ·       Outreaches to potential adult adoptee members and encourages membership.
    • ·       Organizes occasional events for adult adoptees and facilitates connections between adult adoptees and other relevant parties (e.g. if an adult adoptee wants to be a mentor or volunteer at an event)
    • ·       Works with relevant SC members such as Roots Tracing Coordinator to ensure up-to-date information relevant to adult adoptee concerns.
    • ·       Desired skill set: Good communication, interpersonal, and organizational skills, aware and informed regarding the needs and experiences of adult adoptees, active in social media, groups, or other means of connecting with adult adoptees

    GPO Box 8896 Central Hong Kong

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